UKBJJA Covid-19 Elite Athlete Return to Training
Data Privacy Policy:

The type of personal information we collect:

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (name, age, gender, contact details)
  • BJJ competition history and UKBJJA membership details
  • Body temperature
  • Additional information related to potential exposure to Covid-19, as captured in daily training health questionnaire

Why do we need this information?

This information is necessary for compliance with Stages 1 and 2 of the DCMS Elite Athlete Return to Training guidelines. In addition, data will be monitored and collated a) to ensure a safe training environment and minimise the risk of Covid-19 transmission; b) to inform future decision making and risk assessments relating to the full resumption of BJJ training and re-opening of BJJ academies

How do we process this information?

  • Information will be gathered by the participating Academies’ Data Officer and uploaded via a secure website link. It will be stored securely on the website database and on a secure, password protected laptop.
  • Personal data will be stored independently of UKBJJA membership databases and will not be cross-referenced, except to ensure valid membership for insurance purposes.
  • Personal data will be seen only by members of the UKBJJA Covid Committee
  • Gathered data will be used to produce reports for relevant stakeholders, including, but not limited to: UKBJJA Board of Directors, Sport England, Public Health England. In all reports, participating athletes will be anonymised and any identifying markers removed prior to publication.
  • Personal data will be stored for a maximum of 2 years and will be securely destroyed at the end of this period

Your data protection rights:

Under data protection law, you have rights including:

  • Your right of access – You have the right to ask us for copies of your personal information.
  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
  • You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
  • Please contact us at [email protected]; +44(0)1912837910; UKBJJA, The Beacon, Westgate Road, Newcastle Upon Tyne NE4 9PQ if you wish to make a request.

UKBJJA Covid Committee Contact Details:

Chief Executive Officer                            Mike Williams                [email protected]

Chairman                                                Richard Martin              [email protected]

Covid-19 Head of Data Analytics              Dr Yorrick von Ohlen     [email protected]

Covid-19 Chief Medical Officer                 Dr Steve Murray            [email protected]

Regional Director – Scotland                    James McIntyre            [email protected]

Regional Director – Wales                        Neil Williams                 [email protected]

Regional Director – Northern Ireland         Pete Lavery                  [email protected]


Company Registration No.                       08887006

Public Liability Insurance No.                    32/SZ/17940492/01/68180001