Proceedings

To the Members of the United Kingdom Brazilian Jiu Jitsu Association,

You are invited to attend an Extraordinary General Meeting to be hosted online on Zoom on Sunday 24 May at 18:00 hrs for the following purposes:

• To conclude the Election of the following positions: Northern Ireland Director; South England Councillor; Isle of Man Councillor; Chair of the Women’s Committee
• To vote on an amend to the constitution which would allow the board to raise individual membership fees to a maximum of £25.

Annual General Meeting Agenda

• Register of attendees and verification of Proxy Vote holders
• Candidates Q&A
• Proxy and In- Meeting Voting for Board & Council Elections
• Draw and Results Announcement for Board & Council Elections
• Special Resolution Vote to amend the constitution to allow future change to membership fees (see below)
• Announcement of result of Special Resolution Vote, following auditing
• Any other business
• Closing of meeting

Additional Information on Special Business:

BOARD & COUNCIL ELECTIONS:

Voting Process for Board & Council Elections

The Election Poll will be conducted online via Election Buddy, and a unique voting link will be emailed to the official email address for each member club registered in Sport80 on 6 May when voting commences.
Electronic voting will close 2 hours before the commencement of the EGM on 24 May.
Final voting, including Proxy voting, will take place during the EGM via hand count and verbal declaration, following an opportunity for members to pose final questions to candidates.
Proxy and In-Meeting Voting in Board & Council Elections
To vote or be represented by Proxy at the EGM, members must apply in writing from their registered email address to the CEO at izzycarnwath@ukbjja.org not less than 24 hours before the EGM (23 May, 18:00hrs) with the following information:
– name and address of the member appointing the proxy
– the member to appointed as their proxy with their official club email address, as registered in Sport80
– the general meeting in relation to which that person is appointed
– their unique voting link and ID contained in their email invitation to vote from the UKBJJA
Likewise, to apply to vote in person at the EGM, members must apply in writing from their registered email address to the CEO at izzycarnwath@ukbjja.org not less than 24 hours before the EGM (23 May, 18:00hrs) with the following information:
– name and address of the member
– their official club email address, as registered in Sport80
– the general meeting in relation to which that person is appointed
– their unique voting link and ID contained in their email invitation to vote from the UKBJJA
Where a Proxy is applied for, but no preference is stated by the member holding the Proxy, an abstention will be applied in each case.
All physical and Proxy votes will be added to the electronic voting count by the Administration in the presence of 2 independent scrutineers.

SPECIAL RESOLUTION VOTE:

A vote to make the following amendment to the Constitution will be put to members and their proxies attending the EGM, to be determined by a show of hands:

Proposal: Change to allow board to raise individual membership fees up to a maximum of £25.

To the Members of the United Kingdom Brazilian Jiu Jitsu Association,

You are invited to attend the UKBJJA’s 2025 Annual General Meeting to be hosted online on Zoom on Sunday 26 October at 18:00 hrs.

Annual General Meeting Agenda

 Register of attendees and verification of Proxy Vote holders
 Candidates Q&A (subject to Proxy Voting)
 Proxy and In- Meeting Voting for Board & Council Elections
 Reports: Outgoing Chairman and Directors
 Members receive, consider and adopt the audited Financial Statements of the company for the financial year ended March 31, 2025.
 Draw and Results Announcement for Board & Council Elections
 Special Resolution Vote to amend the Constitution: to allow the board to raise individual membership fees up to a maximum of £25.
 AOB

Additional Information on Special Business:

BOARD & COUNCIL ELECTIONS:

   1) Voting Process for Board & Council Elections

• The Election Poll will be conducted online via Election Buddy, and a unique voting link will be emailed to the official email address for each member club registered in Sport80 on 1st October when voting commences.
• Electronic voting will close 2 hours before the commencement of the AGM on 26th October.
• Final voting, including Proxy voting, will take place during the AGM via hand count and verbal declaration, following an opportunity for members to pose final questions to candidates.

   2) Proxy and In-Meeting Voting in Board & Council Elections

 To vote or be represented by Proxy at the AGM, members must apply in writing from their registered email address to the CEO no less than 24 hours before the AGM (25 October, 18:00hrs) with the following information:
  – name and address of the member appointing the proxy
  – the member to appointed as their proxy with their official club email address, as registered in Sport80
  – the general meeting in relation to which that person is appointed
  – their unique voting link and ID contained in their email invitation to vote from the UKBJJA
 Likewise, to apply to vote in person at the AGM, members must apply in writing from their registered email address to the CEO at izzycarnwath@ukbjja.org not less than 24 hours before the AGM (25 October, 18:00hrs) with the following information:
  – name and address of the member
  – their official club email address, as registered in Sport80
  – the general meeting in relation to which that person is appointed
  – their unique voting link and ID contained in their email invitation to vote from the UKBJJA
 Where a Proxy is applied for, but no preference is stated by the member holding the Proxy, an abstention will be applied in each case.
 All physical and Proxy votes will be added to the electronic voting count by the Administration in the presence of 2 independent scrutineers.

SPECIAL RESOLUTION VOTE:

The vote to amend the Constitution will be determined by a show of hands during the meeting:

Attendance and voting rights: 
All members of the UKBJJA are welcome to attend. As per the constitution, only member clubs or their designated representatives will be able to vote. To download a copy of the constitution, CLICK HERE.

NOTICE OF AN AGM OF THE UKBJJA

Time: 14:00 – 16:00

Date: 23 October 2021 

This will be a virtual meeting held on Zoom

Free to attend for all UKBJJA members

AGENDA: 

1. Previous AGM minutes
2. Chairman’s Update
3. CEO’s Update 
4. ELECTION TO BOARD OF DIRECTORS
5. ELECTION TO UKBJJA COUNCIL
6. Other business TBA

NOTICE OF AN EGM OF THE UKBJJA

Time: 14:00 – 16:00

Date: 17 January 2021

Due to ongoing Covid-19 restrictions, this will be a virtual meeting held on Zoom

Free to attend for all UKBJJA members

AGENDA:

1. Election of new Regional Director, Wales

NOTICE OF AN AGM OF THE UKBJJA

Time: 14:00 – 16:00

Date: 24 October 2020 

Due to ongoing Covid-19 restrictions, this will be a virtual meeting held on Zoom

Free to attend for all UKBJJA members

AGENDA: 

1. Previous AGM minutes
2. Chairman’s Update – Return to Sport & Sport England Recognition
3. CEO’s Update – Membership & Finances/Accounts
4. Update on Council & Committees
5. Junior Development 2021
6. A.O.B.

NOTICE OF AN AGM OF THE UKBJJA

The United Kingdom Brazilian Jiu Jitsu Association Annual General Meeting will be held in Cardiff on 5 October at 14:00.

Attendance and voting rights: 

All members of the UKBJJA are welcome to attend. As per the constitution, only member clubs or their designated representatives will be able to vote on any resolutions. To download a copy of the constitution, CLICK HERE.

CONFIRM YOUR ATTENDANCE ON EVENTBRITE: CLICK HERE

Agenda (subject to confirmation)

1. Previous AGM minutes
2. CEO report:
   1. Memberships
   2. Database (Smoothcomp)
   3. Financial report
3. Sport England Recognition
4. Overall strategy and role of the UKBJJA
5. Role of the council and oversight committee
6. Club membership changes
7. UKBJJA tournament strategy for 2020 (International Open,
   Ranked Tournaments, Kids Leagues, University League)
8. Junior Development
9. Increasing female participation
10. Disability / Para Jiu Jitsu

NOTICE OF AN AGM OF THE UKBJJA

The United Kingdom Brazilian Jiu Jitsu Association Annual General Meeting will be held in Long Eaton, Nottingham on 20 October at 14:30.

The AGM will be preceded by a one hour open mat (from 13:30) – your chance to meet and roll with UKBJJA directors and fellow members. Make sure you bring your gi/rashguard! Gracie Barra Long Eaton will also welcome any attendees to join in their regular adults BJJ class from 10:30-12:00.

Attendance and voting rights: 

All members of the UKBJJA are welcome to attend. As per the constitution, only member clubs or their designated representatives will be able to vote on any resolutions. To download a copy of the constitution, CLICK HERE.

CONFIRM YOUR ATTENDANCE ON EVENTBRITE: CLICK HERE

Agenda (subject to confirmation)

1. Previous AGM minutes
2. CEO report
3. Accounts and finances
4. Approval of financial budget and financial report
5. Sport England Recognition
6. Voting on approval of resolution to adopt UK Anti Doping rules – see attached notice
7. Smoothcomp data migration
8. Membership Options 2019
9. UKBJJA Ranked Tournaments 2019
10. University League
11. Junior Development
12. UKBJJA International Open Tournament
13. A.O.B.

 —–

Notice dated: 17/09/2018

RESOLUTION

“The Board of Directors of UKBJJA hereby resolves that the anti-doping rules of UKBJJA comprised in theUKBJJA Articles of Association, UKBJJA Constitutionand any previously published UKBJJA policy documents shall, as and from the 20 October 2018, stand repealed and shall be replaced by the following rule:

The anti-doping rules ofUKBJJA are the UK Anti-Doping Rules published by UK Anti-Doping Limited (or its successor), as amended from time to time.  Such rules shall take effect and be construed as rules of the UKBJJA.”

• Minutes from previous meeting
• Accounts
• Sport England Update
• CEO report
• (Re) election of Board Members and Council Officers
• Appointment of new directors
• A.O.B

The AGM is scheduled for one hour and will be preceded by a 1 hour open mat – your chance to meet and roll with board and council members!