To the Members of the United Kingdom Brazilian Jiu Jitsu Association,
You are invited to attend the UKBJJA’s 2025 Annual General Meeting to be hosted online on Zoom on Sunday 26 October at 18:00 hrs.
A meeting link will be sent to all eligible members after the 1st October at their registered email address (for individuals) or the registered email address of the club owner ( for clubs) via Sport80.
Urgent Action Required
To attend and /or vote in the AGM, members must be fully registered with fees paid up-to-date before the 30 September.
Member Clubs: Please check that your club owner’s registered email is correct and up-to-date in Sport80.
VOTIING ELIGIBILITY:
Only Member Clubs have the right to vote at UKBJJA General Meetings.
Annual General Meeting Agenda
- Register of attendees and verification of Proxy Vote holders
- Candidates Q&A
- Proxy and In- Meeting Voting for Board & Council Elections
- Reports: Outgoing Chairman and Directors
- Members receive, consider and adopt the audited Financial Statements of the company for the financial year ended March 31, 2025.
- Draw and Results Announcement for Board & Council Elections
- Special Resolution Vote to amend the constitution to allow future change to membership fees (see below)
- Any other business
- Announcement of Special Resolution Vote, following auditing.
- Closing of meeting
Additional Information on Special Business
BOARD & COUNCIL ELECTIONS:
Voting Process for Board & Council Elections
- The Election Poll will be conducted online via Election Buddy, and a unique voting link will be emailed to the official email address for each member club registered in Sport80 on 1st October when voting commences.
- Electronic voting will close 2 hours before the commencement of the AGM on 26th October .
- Final voting, including Proxy voting, will take place during the AGM via hand count and verbal declaration, following an opportunity for members to pose final questions to candidates.
Proxy and In-Meeting Voting in Board & Council Elections
- To vote or be represented by Proxy at the AGM, members must apply in writing from their registered email address to the CEO at izzycarnwath@ukbjja.org not less than 24 hours before the AGM (25 October, 18:00hrs) with the following information:
– name and address of the member appointing the proxy
– the member to appointed as their proxy with their official club email address, as registered in Sport80
– the general meeting in relation to which that person is appointed
– their unique voting link and ID contained in their email invitation to vote from the UKBJJA - Likewise, to apply to vote in person at the AGM, members must apply in writing from their registered email address to the CEO at izzycarnwath@ukbjja.org not less than 24 hours before the AGM (25 October, 18:00hrs) with the following information:
– name and address of the member
– their official club email address, as registered in Sport80
– the general meeting in relation to which that person is appointed
– their unique voting link and ID contained in their email invitation to vote from the UKBJJA - Where a Proxy is applied for, but no preference is stated by the member holding the Proxy, an abstention will be applied in each case.
- All physical and Proxy votes will be added to the electronic voting count by the Administration in the presence of 2 independent scrutineers.
SPECIAL RESOLUTION VOTE:
A vote to make the following amendment to the Constitution will be put to members and their proxies attending the AGM, to be determined by a show of hands:
Proposal: Change to allow board to raise individual membership fees up to a maximum of £25.